DASHBOARD
Attention Required
Overdue payment reminders that may need follow-up.
| Invoice | Party | Date | Outstanding | Age |
|---|---|---|---|---|
| No reminders | ||||
| Purchase | Party | Date | Outstanding | Age |
|---|---|---|---|---|
| No reminders | ||||
| Expense | Name | Date | Amount | Age |
|---|---|---|---|---|
| No reminders | ||||
Broker Management
Add Broker
Create a broker used in Sales and Purchase.
View Brokers
Search and manage broker records.
| ID | Broker | Mobile | Contact | Address | Status | Actions |
|---|
Brand Management
Add Brand
Maintain opening/current brand quantity in bags. Sales automatically reduce this quantity.
View Brands
Search brand names and filter current status/quantity.
| S.No. | Brand | Quantity (Bags) | Status | Actions |
|---|
Product Management
Add Product
Create a product that will be available in Sales, Purchase and Stock.
View Products
Search, filter and manage your product master.
| ID | Product | Code | Unit | KG/Bag | Min Stock | HSN | GST % | Status | Actions |
|---|
Inventory Management
Add Product
View Products
0 records| ID | Product | Code | Unit | KG/Bag | Min Stock | HSN | GST | Status | Actions |
|---|
Current Stock
Live current stock calculated from opening stock, active purchases and active sales.
| Product | Opening (Qtl) | Purchase (Qtl) | Sale (Qtl) | Current Stock (Qtl) |
|---|
Add Brand
View Brands
0 records| S.No. | Brand | Quantity (Bags) | Status | Actions |
|---|
Add Variety
View Varieties
0 records| ID | Product | Variety | Status | Actions |
|---|
Add Quality
View Qualities
0 records| ID | Quality | Status | Actions |
|---|
Add Bank Account
View Bank Accounts
Maintain current, CC, cash, savings and other accounts.
| ID | Bank | Type | Account No. | IFSC | Branch | Opening | Balance | Status | Actions |
|---|
Party Management
Add Party
Create a party/customer/supplier for Sales, Purchase, Payments and Party Account.
View Parties
Search and filter parties. Edit or delete individual records.
| ID | Party Name | Contact | GSTIN | PAN | MAAN | Address | Status | Actions |
|---|
Sales
Create Invoice
Invoice details
Invoice Items
Qty = (Bags × Kg/Bag) ÷ 100 · Amount = Qty × Rate
| Product | Description | Brand | Bags | Kg/Bag | Qty (Qtl) | Rate | Amount |
|---|
Transportation Details
Transport cost is deducted from the invoice only when Delivery is checked.
Extra Costs
Each entered amount is added to the bill.
| Cost Name | Amount |
|---|
View Invoices
Filter the invoice register and manage individual invoices.
| Invoice | Date | Party | Total | Paid | Outstanding | Payment No. | Payment Status | Delivery | Status | Actions |
|---|
Purchase Management v4.1
Create Purchase
Create Mandi Purchase or TaxPaid Purchase.
Farmer Details
Mandi purchase details from the farmer.
Purchase Details
Payment Details
Mandi purchases are paid simultaneously when the purchase is saved.
Purchase Details
TaxPaid purchase details.
Invoice Items
Add the products received on the party invoice.
| Product | Variety | Bags | Quantity (Qtl) | Rate | Total | Remarks |
|---|
Freight
Less Freight reduces the bill. Advance Freight increases the bill.
Transport
Advance Freight above is carried into Transport and deducted from Total Freight Cost.
Payment Details
Read only. Populated from Vendor Payment / Payment records linked to this purchase.
| Payment Amount | Payment Date | Payment Receipt No. | Payment Remarks |
|---|---|---|---|
| No payment recorded. | |||
Remarks
View Purchase
Search, filter and manage purchase records.
| No. | Date | Type | Party/Farmer | Broker | Quality | Bags | Qty Qtl | Total | Hammali | Net | Payment | Status | Actions |
|---|
Quality Management
Add Quality
Create quality values that will appear in Mandi Purchase dropdowns.
View Qualities
Search and manage quality values.
| ID | Quality | Status | Actions |
|---|
Payments
Receive Payment
Payments received from a party. Money-out transactions are recorded in Purchase/Expenses.
Outstanding Invoices
Select an invoice or use Auto Allocate to apply the payment from the oldest invoice first.
| Invoice | Date | Outstanding | CD % | CD Amount | Quality Diff | TDS | Allocated | Balance | Remarks |
|---|
View Payments
Filter posted and reversed payment records.
| Payment No. | Date | Party | Amount | Direction | Mode | Reference | Status | Actions |
|---|
Invoice Payment Status Report
Paid, partial and unpaid sales invoices.
| Invoice No. | Party Name | Date | Total Amount | CD % | Cash Discount | Received Amount | Remaining | Payment In | Status | Payment Receipt No. |
|---|
Send Payment
Send payment to a party against TaxPaid purchases. The selected Bank/Cash Account is debited automatically.
Outstanding Purchases
Net Payment + Weight Loss Deduction + Quality Difference + Cash Discount + TDS = Purchase Bill settlement.
| Purchase | Date | Total Bill | Outstanding | Weight Loss Deduction | Quality Difference | CD % | CD Amount | TDS | Net Payment | Settlement | Balance | Remarks |
|---|
Purchase Payment Report
Paid, partial and unpaid purchase payments.
| Purchase No. | Party/Farmer | Date | Type | Total Amount | Paid Amount | Remaining | Payment In | Status | Payment Receipt No. |
|---|
Party Ledger
| Date | Reference | Type | Debit | Credit | CD Amount | Quality Difference | TDS | Balance |
|---|
Mandi Fees
Add Mandi Fee
Saving a fee automatically creates a debit in the selected bank/cash account.
View Mandi Fees
Filter all recorded Mandi Fees and Nirashit shulk.
| Date | Amount | Type | Receipt No. | Actions |
|---|
Add Mandi Fee Accounts
Maintain beneficiary account details used on Mandi Fee receipts.
| S.No. | Name | Bank Name | Account Number | IFSC | Branch | Actions |
|---|
Expenses
Add Expense
Every expense posts an automatic debit to the selected Cash or Bank account.
Send Expense Payment
Pay unpaid bank-mode expenses. The selected bank account is debited only for the actual payment.
| Select | Expense | Vendor | Category | Date | Expense Amount | Paid | Balance | Status | Payment Receipt |
|---|
Expense Payment
Select one unpaid/partial expense above.
View Sent Payments
View and edit expense payment records. Receipt details are preserved and linked back to the expense.
| S.No. | Receipt No. | Date | Vendor | Category | Expense Amount | Payment | Settlement | Balance | Debited From | Credited To | Status | Actions |
|---|
Vendor Ledger
View expense and payment history for a selected vendor.
| S.No. | Date | Particular | Debit | Credit | Balance | Receipt | Remarks |
|---|
View Expense
Filter and review all expense records.
| Date | Name / Vendor | Category | Amount | Mode | Status | Payment Receipt | Actions |
|---|
Add Expense Category
Create categories used in Expense entries.
View Category
Search and filter expense categories.
| # | Category Name | Status | Actions |
|---|
Add Vendor
Vendor master used for bank-mode expense names.
View Vendors
Filter vendors by name or material supplied.
| # | Name | Material Supplier | Bank Name | Account | IFSC | Status | Actions |
|---|
Cash Transfer
Transfer Cash
Transfer funds from a firm bank account into a Cash Account. Bank balance decreases and Cash balance increases automatically.
Add Cash
Add cash received from a source. The Cash Account is credited and its statement is updated automatically.
View Added Cash
Cash additions credited to the Cash Account.
| Date | Cash Amount | Source | Cash Account |
|---|
View Cash Transfers
View bank-to-cash transfers date wise.
| Date | Amount | Cheque No. | From Bank Account | To Cash Account | Actions |
|---|
Bank Account Statements
All credits and debits posted to bank and cash accounts.
| Date | Account | Party / Expense | Credit | Debit | Reference | Remarks | Balance |
|---|
Machine Records
Add Machine Record
Record machine processing by inventory product, inventory variety and independent sub variety.
View Machine Records
Filter machine records by period, product, inventory variety and independent sub variety.
| S.No. | Date | Product | Variety | Sub Variety | Quantity | Remarks | Actions |
|---|
TALLY DATA
Closing statements, transaction statements, full expenses, bank statement PDFs and current financial-year Tally export.
Export to Tally
Exports the complete current financial year into structured Excel files, closing reports and uploaded bank statement source PDFs.
Admin Controls
Application Configuration
Manage firm identity, invoice presentation, transaction numbering and logo settings. Changes are shared across the application.
Attention Panel Settings
Configure when unpaid sales, purchases and expenses appear in Dashboard → Attention.
User Management
Create and manage application users and their roles.
| Name | Username | Role | Profile | Status | Action |
|---|
Audit Logs
Track who logged in, logged out, created, updated, deleted or changed records.
| Date / Time | User | Action | Entity | Entity ID | Details |
|---|
Create Profile
Create a reusable access profile and assign users to it.
| Profile | Description | Status | Assigned Users | Assign User | Action |
|---|
Permissions
Set module visibility and access for each profile. View = read-only; CRUD = create, read, update and delete; None = no access.
| Object / Module | Main Module | Visible on Main Page | Access |
|---|
Add Employee
Maintain complete employee master details for payroll and records.
View Employees
Complete active employee register.
| Name | Father's Name | Aadhar | Mobile | Mobile 2 | Designation | Joining Date | Salary | Bank | Account No. | IFSC | Branch | Address |
|---|
Add Salary
Record one salary payment per employee for each salary month. Cash salaries debit the firm Cash Account; Bank salaries debit the selected bank account in Bank Statements.
View Salary
Salary payment register with month, mode and bank debit details.
| Payment Date | Salary Month | Employee | Amount | Mode | Debited From | Reference | Remarks |
|---|
Opening Stock
Administrator enters opening stock once. Closing stock is calculated automatically as Opening + Purchase − Sale.
Close Financial Year
Close the current financial year without deleting historical data. The next financial year starts new document sequences at 0001.
Closing does not delete or alter previous-year records. Previous-year records remain available through report and module date filters.
Truncate All Data
Permanent reset of the current company's business data. All transactions, masters, stock, payments, reports, audit history, recycle-bin records and non-admin users will be deleted.
The company record, application configuration, profiles/permissions, and Admin/Super Admin user accounts are preserved so the application can be used immediately after the reset. Document numbering is reset to 0001 for the current financial year.
Reset Data
Select one or more database tables to clear for the current company. This is available to Admin and Super Admin only.
Resetting a table permanently deletes its records. To keep the database consistent, dependent tables are automatically included when required. Application access, company configuration and document-sequence state are protected.
| Select | Table | Records | Scope | Status | Direct Dependencies |
|---|
Reset Selected Data
Document numbering starts from 0001 again when the corresponding invoice, purchase or payment table is reset.
Database Editor
Super Administrator only. Edit records and fields directly in the current database. Changes are audited. Business modules and accounting calculations are not bypassed by ordinary users.
Import Data from Excel
Upload one workbook containing any/all database tables. Each worksheet name must match a database table. Use the first row for exact field names. Existing rows with the same primary key are updated; new rows are inserted. The import is transactional and rolls back completely if an error occurs.
Import Rules
Sheets that do not match a table are skipped. Blank rows are skipped. Primary keys are used for upsert when supplied. Passwords entered in the users.password_hash column are SHA-256 hashed unless they are already a 64-character hexadecimal hash.
Connections
Configure Telegram and Email for internal daily reports and business updates. WhatsApp is skipped. No customer invoice delivery is enabled.
Backups & Restore
Protect the complete NS Pure Agro installation with consistent database snapshots, application files, company assets and saved reports.
Automatic Backup Policy
A full recovery backup is created automatically when the interval has elapsed.
Restore a Backup
Restore the database, company assets and saved reports from a verified backup.
Backup History
Every backup has a SHA-256 fingerprint and can be independently verified.
| Created | Type | File | Size | SHA-256 | Actions |
|---|
Recycle Bin
Recycle Bin
Deleted records are retained for 15 days. Restore them here before they expire.
| Record | Type | Deleted On | Expires On | Action |
|---|
REPORTS
Select a report to view, filter, print or export its records.
Report
Filter the report, export it, print it, or delete an underlying record where supported.